Job Title Sales Administrator
Function Sales and Proposals
Reporting to Sales Director / Technical Sales Director
Scope Clarke Energy Ltd
Location Knowsley, with occasional UK travel required.
Job Purpose To provide administrative support to the Sales, Proposals, Marketing, Legal and Commercial teams.
Majority of time spent Providing administrative support to the department
Responsibilities.
• Provide general administrative support to the sales, proposals, marketing, legal and commercial teams
• Organise travel and accommodation requirements for the sales, proposals marketing, legal and commercial teams – including coordination with marketing regarding event organisations – alongside this responsibility, the Sales Administrator may be asked, from time to time, to support organisation of travel and accommodation for other departments
• Coordinate and manage upkeep of the Salesforce
• Monitor and report on KYC / Compliance information alongside Accounts department
• Arrange and participate in departmental meetings, take minutes, and manage follow-up actions
• Produce and update documents for sales/departmental meetings
• Prepare and produce Pre-qualification Questionnaire responses
• Register CEL to externally used client procurement software and monitor online tender progress
• Assist Sales team with post-quotation follow-up calls
• Ensure tender documentation is recorded and saved into relevant job files
• Stationary monitoring and ordering
• Filing and archiving
• Update electronic sales files
• Internal audits
• Adhere to Health, Safety, Environmental and Quality management policies and procedures
• Assist with department expenses
• Apply for and maintain Visas for the department personnel as/when needed
• Attend conferences/exhibitions to provide support from time to time
• Deputise for the Personal Assistant to the President to cover sickness/annual leave
• Coordinate meeting room booking with other administrators to ensure optimal meeting room sizes are used
Technical/Professional Knowledge and Skills
• Strong IT skills- including Word, Excel, Salesforce, MS Project.
• Strong typing skills
Personal attributes/skills
• Excellent interpersonal skills – able to build relationships at all levels, internally and externally
• Excellent communication skills – face to face and over the telephone
• Works well in a team
• Manages time effectively
• Be able to work on own initiative (don’t wait around to be given something to do)
• Strong attention to detail
• Resilient
• Works well under pressure
• Flexible and adaptable
Recruitment and succession requirements
Essential
• A minimum 3 years experience of working in a demanding Administrative role in a fast moving environment.
• A minimum ‘A’ level standard of education or equivalent qualification.
Desirable.
• Experience of working in a commercial engineering or industrial environment.